Preparing for 2025: Your Wellio Class Enrolment Guide

Start the academic year smoothly by using our updated Enrolment Portal tool to easily upload teachers and students. This ensures your school is ready to hit the ground running with Wellio.

What You’ll Need to Get Started

Allow 15-30 minutes and have the following ready:

• Admin Permissions for Wellio
  Admin access is required to upload enrolment files. If you don’t have admin access, ask a colleague with an admin account to update your access. Failing that, request this from us at support@wellioeducation.com

• Teacher AND/OR Student List
  You can use the first approved version of your school timetable. Adjustments for individual students can be made during the first few weeks of term.

Teachers:

Download the Enrolment Portal Template CSV for Teachers

Students:

Download the Enrolment Portal Template CSV for Students

Step 2: Save and name the spreadsheet

Once you have filled in all the necessary information, re-name your CSV file to include your school name and the academic year, for example: "School Name - 2025 Class Enrolment" and save/download this file to your computer.

Step 3: Log in to your Wellio admin account here

1. In the Classes tab, click Enrol Classes button on the top right-hand side
   
   
2. You can use the Create a class option to help with creating individual classes in the platform. 
   
   
3. Depending on the data you have available, either: Import Teachers or Import Students. If providing both, repeat the process for each.
   
4. Choose the appropriate Academic year, and then Upload your CSV file.
   
   
5. Make the necessary amendments to your file as flagged by the portal. Re-upload the file by repeating the Upload and Map phases until all errors are resolved. 
   
   If your domain name is not recognised, please email or call us immediately.
   
   
6. Confirm the next steps as prompted by the portal before clicking Preview enrolment data.
   
   
7. Once you've edited the fields, preview your classes one final time before generating accounts and classes by selecting either of the options.
   
   
   Decide if you want your teachers/students to instantly receive their Invitation email. If you do, choose:
   

   If you don't, because you want to do this at another time, choose:

   

   
   Your teachers/students will be sent an invite only when you turn off setup mode in your settings.

   Lastly, check your setup by navigating to Classes and Sequences. This will allow you to verify the portal accurately processed and generated your enrolment.