Viewing and Interpreting your Survey Report

For guidance on creating a survey, check out the How to Create a Survey guide

To deep-dive into how each result is calculated, check out the How Survey Results Are Calculated guide.

For guidance on editing an existing sequence or building a new one, check out the How to Create or Add a Sequence and How to Edit an Existing Sequence guides.

Watch this video explainer instead:

Viewing a Survey Report

⚠️ The report is only available once the survey has closed. While the survey is still open, View Report is greyed out. Need the report sooner? See Closing a survey early to see the report.

In the top navigation bar, click Insights, then Surveys.
Select the survey you'd like to review.
Click the View Report button.

Closing a survey early to see the report

If you need the report before the survey's close date, you can close the survey early:

Open the survey and click Edit survey.
Set the Close Date to one minute from now.
Click Review & Republish.
Wait a minute, then refresh the page. View Report is now available.

Closing a survey stops anyone else responding. If some classes still need to finish, click Remind teachers on the survey's Responses tab first, and close it once they're done.

Each survey’s report contains four sections:

Summary
Participation
Heatmap
Students

Glossary of Key Terms

Baseline Survey: A comprehensive survey conducted once or twice a year.
Trend Survey: A shorter follow-up survey analysing specific targeted factors.
Wellbeing Factor: A specific category or theme that serves as a key driver of wellbeing.
Favourability Percentage: The percentage of students that responded favourably to a question (answering either “Agree” or “Strongly Agree”).
Index Score: A single percentage summarising overall results across all respondents in the index factor statements- 'Wellbeing Skills'
Factor Score: The average favourability percentage for all questions linked to the factor.

Summary

Provides key insights at a glance to help you effectively target your wellbeing initiatives:

Index: A single score (out of 100) that represents overall student wellbeing.
Trends (e.g. What you’re doing well and Your Top Opportunities): identifying key themes across the school
Cohort Spotlight: Insights into which year levels are excelling or need extra support.
Student Spotlight (for non-confidential surveys only): Identifying individual students who are thriving, or may require targeted support.

1. Index

Provides an overall Index Score out of 100 for your school on the particular survey being delivered.

Sample score for the Wellbeing Skills Index survey

Use Index data to:

See if overall student wellbeing is improving by benchmarking and comparing your Index Score with past surveys
Set school-wide wellbeing goals by using this score as a key indicator to drive decision-making and resource allocation.
Inform broader wellbeing strategies by bringing the Index Score into leadership discussions

2. Trends

Provides a high-level view of cohort trends, segmented by favourable, neutral and unfavourable responses to individual questions.

Sample Trends for a Wellbeing Skills Index survey

3. Cohort Spotlight

Recognises year levels that are excelling and identifies those needing additional support as identified by their favourable responses in the Wellbeing Skills index statements.

4. Student Spotlight (Non-Confidential Surveys Only)

Highlights individual students who are doing well and those who may require intervention.

Participation

View survey participation by year level, including the number of students invited and the number of students who responded. This will help you get a sense of how representative cohort-level results are for each cohort.

Heatmap

This section provides a high-level summary of each key wellbeing factor, with specific questions organised by year level.

To explore the data in more detail, you can expand each factor to view a breakdown of student responses.

Use Heatmap data to:

Compare wellbeing trends across different year groups.
Drill down into specific wellbeing factors to identify key areas of strength and focus within each cohort.
Refine your wellbeing strategies and adjust lesson plans or interventions for targeted wellbeing outcomes.

Expand each theme to view a detailed breakdown of student responses

How to interpret this data:

The "ALL" percentage next to each factor represents the average Factor Score across all cohorts.
Each year level column displays a % value indicating how that group’s score compares to the overall average.

When a factor is expanded:

The “ALL” percentage next to each individual question represents the average favourability percentage for that question across all cohorts.
The year level columns show a % change indicating how that cohort’s responses differ from the ALL column average.

Breakdown of Heatmap data from the Wellbeing Skills Index survey

Students

This section provides a high-level summary of student wellbeing data and becomes particularly valuable when the survey is not confidential. In these cases, you can expand each year level to identify key areas of focus for individual students, enabling targeted insights, intervention, and personalised support.

Use this Students data to:

Compare individual student scores to the cohort average and provide targeted wellbeing interventions.
Track students’ progress and changes in individual wellbeing over time to assess intervention effectiveness.
Collaborate with classroom teachers to provide additional support to students showing lower wellbeing scores.

Expand each Year Level to view individual student responses